A role is a collection of permissions defined for the whole system that you can assign to specific users or groups in specific contexts. The combination of roles and context define a specific user's ability to do something on any page.



The following roles will be available after installation:

  • Admin; users with this have all available permissions.
  • Moderator; Add/edit/remove my notes, Add/edit/remove my shared comments, Add/edit/remove polls, Edit / Remove any comment or poll, Monitor live messages, Show live tagging.
  • Member; Add/edit/remove my notes, Add/edit/remove my shared comments, Rate asset
  • Publisher; Upload audio, Upload richmedia, Upload video
  • Visitor; Add/edit/remove my notes, Rate asset


New users will automatically get the visitor role.

Permissions

Description

Type

Add/edit/remove my notes

Allows users to remove personal notes via the player (one by one)

Asset

Add/edit/remove my playlists

This permission will show the Playlists menu in the My Media section. Only useful if the user has a personal folder or full access to a group folder.

System

Add/edit/remove my shared comments

Allows users to remove their own shared comments via the player (one by one)

Asset

Add/edit/remove my virtual assets

This permission will show the New Virtual Asset button in the Video menu and/or Richmedia of My Media section. Only useful if the user has a personal folder or full access to a group folder. Also you need to combine this with Upload video and/or Upload richmedia permission.

System

Add/edit/remove tag session

This function is only used in the Live (text) tagging interface. It allows a user to manually create and remove a tagsession. Only useful if the Presentations2Go encoder is not connected to the internet during the recording. During publishing the manual created session ID can be added in order to synchronize the audience notes and comments.

System

Add/edit/remove polls

Users with this permission can remove any poll in any asset they have access to. Typical for the moderator role.

Assets

Cleanup Live channels

This typical manager permission allows the user to delete items on the Live Channels page. Channels are automatically recreated by encoders as soon as they start live broadcasting.

System

Configure groups

This typical manager permission allows the user to create, edit, remove and import groups.

System

Configure metadata

With this permission you can add new metadata fields, hide/show fields, set defaults and manage the vocabularies used.

System

Configure roles

You need this permission to create new and manage existing roles.

System

Configure upload folders

This typical manager role allows you to create new group folders, add/change/remove groups and users to upload (my media) and recording (encoder published content) folders. New content placed in a folder will automatically inherit these groups and users.

System

Configure users or members

This permission gives the user access to the user menu. It allows you to add / import new users and assign roles to individual users. A typical manager’s permission.

System

Create workflow rule

When quota and workflow is enabled you need this permission to be able to add/edit/remove workflow rules. Available rules will can be attached to folders.

System

Deny management interface

Since 6.1 the new end-user front-end interface was introduced. With this permission you can deny users access to the traditional interface (management interface)

System

Delete any asset

Users with this permission see any asset and delete any asset in the catalog. Use very carefully.

System

Delete asset

Users with this permission can delete any asset they can see in the catalog, including any recording with open/anonymous and authenticated users access. Use very carefully.

Assets

Delete schedule

Delete any future or past schedule from the catalog. Be aware that this can also be done from within the Presentations2Go Pro application.

System / Encoder

Download group's secret key

This permission is only useful when combined with the Configure upload folders permission. It allows the user to see and download the secret group key. This key can be used with the Presentations2Go API in order to show closed content inside other systems (LMS / CMS).

System

Download video

With this permission users will see a download button in the more..  menu for every asset they are allowed to see. Otherwise users will only see the download button in their personal folders or when they have full control in a group folder.

Assets

Edit / Remove any comment or poll

This permission allows users to remove shared comments and polls created by others. This permission is typical for Moderators.

Assets

Edit any asset

Users with this permission see any asset in the catalog. They can change metadata and permission on all assets. Use very carefully.

System

Edit general settings

A typical administrator permission.

System

Edit schedule

This allows users to edit metadata and configuration on any scheduled item. Changes will automatically be synchronized with encoders (Pro version).

System / Encoder

Edit transcoding profiles/flavors

Create or change transcoding profiles and features. Set transcoding defaults. Configure recorder live profiles.

System

Edit video (change metadata or replace video)

Users with this permission can change any asset they have permissions to see in the catalog, including any recording with open/anonymous and authenticated access. Use very carefully.

Assets

Monitor recorders

Allow users to see and control the list with encoders. Allow or prohibit encoders to connect to the video server, a typical administrator permission.

System

Monitor live messages

Display the Moderator menu item for monitoring messages send during live sessions.

System

Rate asset

Allow a user to rate any asset with view permissions (player function)

Assets

Refresh Catalogue database

Start a consistency check between database and filesystem, delete database orphans and add filesystem orphans to database (see Error! Reference source not found.).

System

Remote monitoring

Remote control encoders via the video server web interface (only encoders with a password set will be accessible), a typical administrator permission.

System

Re-transcode

This permission allows a user to place an asset again in the transcoding queue. The user should have at least Full Access control to the asset.

Asset

Send message

Allow users to send messages to the moderator (player function). Typically given to (anonymous) visitors and members.

Assets

Show Live tagging

Users with this permission can access the live text based tagging web interface. Text tagging is useful for note taking and polls while present in the lecture room.

System

Transcribe

Allow to have an individual asset transcribed (automatic create closed captioning srt content via 3rd party transcription service)

Asset

Upload audio

This permission will show the Audio menu in the My Media section. Only useful if the user has a personal folder or full access to a group folder

System

Upload richmedia

This permission will show the Richmedia menu in the My Media section. Only useful if the user has a personal folder or full access to a group folder

System

Upload video

This permission will show the Video menu in the My Media section. Only useful if the user has a personal folder or full access to a group folder

System

View About

This typical manager permission shows you the Presentations2Go license status and update check option.

System

View asset statistics

Show statistics icon in Latest, Most etc, Channels, My Media to see individual view history.

Asset

View genera statistics

This permission reveals the Usage Report and Usage Summary Chart. Be aware that asset titles of closed content can be exposed. Also statistics on assets a user may not watch is shown.

System

View transcoding status

Allow users to see the transcoding cue, a typical administrator permission.

System


Edit

Managing overall role capabilities can be done by signing in as administrator using Roles. This is the place to add custom roles or modify existing roles. The "more.." button, allows the system administrator to edit any one of over 25 different capabilities associated with any role.



Select the permission you want to add in the left column and click on >> to assign them. Hold the Ctrl button to select multiple permissions at once. To retract permission simply select items in the right column and click <<.


In case you have many roles, you can use the search filter to trim the list.

Add

To add a new role simply click on + New Role.



Give you role a unique name, assign permissions and click save to commit your work.


Delete

To delete a role, you click on more.. behind the role, then select Delete.